Meet Beth Schendel.
Beth is a virtual assistant who uses Clockk to track the hours she spends working for her clients.
She supports her clients by
- managing course platforms,
- sending and segmenting marketing emails,
- handling administrative tasks,
- creating web and social media designs,
- editing podcast episodes,
- providing customer support, and
- updating websites.
Beth is also a mom of two, working from home, and raising her kids.
Time tracking problems Beth faced before using Clockk.
Beth juggles a busy job with raising her kids. She found it difficult to accurately track the time spent on each client task, especially because she often had to switch between different projects all day.
Problem 1: Frustrated by manual time trackers because they were too demanding.
Beth has to fulfill two roles on most days — being a mom and a virtual assistant. These roles demand the bulk of her attention.
She tried using Toggl and Clockify, both manual time tracking apps, hoping they would solve her time tracking problem. They did not. Since they required her already stretched attention span to start and stop timers, they proved ineffective for her purposes.
Adding a strain instead of alleviating the problem.
"I tried using Toggl and then I tried using Clockify. They are both more manual. And I tried to use their auto-tracking feature, but it didn't help. I’d forget to start and stop the timer.
Like I could go do something and then get back to work and the timer would still be running.” - Beth Schendel
Problem 2: Lost income for not billing accurately
Beth is great at her job. But she couldn’t track every activity she undertook for her clients. This resulted in periods that weren’t accounted for in her timesheets and consequently, in her invoice.
She was losing a lot of money because these small and insignificant periods piled into hours that she wasn’t billing.
"Sometimes you sit down and you're like, “I'm going to do something quick.” And then it leads to something else. You didn't start the timer. And only afterward do you realize that you worked for half an hour and you didn't clock it." - Beth Schendel
Problem 3: Risked losing her biggest client.
Beth’s biggest client —who she works an average of 140 hours monthly for— needed an overview of how much time each recurring task required. Beth knew that the activities that consumed the bulk of the 140 hours went into managing the client’s online classes, handling various administrative tasks, sending marketing emails, and editing podcast episodes.
But she had no reference to give a correct time estimate.
"She wasn’t asking me for details about everything I did. But she wanted to know how much time I spent on customer service. How much time I spent on other things. So that she had a general idea of how much time those things took in her business." - Beth Schendel
How Beth used Clockk to solve her time tracking problems.
Before choosing Clockk, Beth researched different automatic time tracking software for virtual assistants. She found Clockk. Afterward, there was no looking back because of how well it suited her purposes.
Solution 1: An automatic time tracker that didn’t require constant attention
As soon as Beth turns on her computer, Clockk starts to capture each virtual activity, logging how much time she spends doing them.
Clockk auto starts, so she doesn’t need to start or stop a timer. She has now said goodbye to unwarranted panic, worry, and anxiety. Clockk also assigns each activity to the right Client and Project by learning from her.
"Not having to click the start/stop timer and getting all those little pockets of time recorded is huge. Not having to think about it since I have Clockk on my desktop and on all my Chrome (browser) profiles and having everything tracked is so awesome." - Beth Schendel
Solution 2: Plugged losses by billing accurately
Clockk logs each virtual activity Beth takes on her computer, no matter how small (yes, even those activities that take less than a minute).
Beth found that over time, these periods that seem insignificant added up and increased her billable time.
She now makes more money thanks to Clockk ever-active watchfulness.
I've been able to track the websites and bill more accurately, which when working hourly is quite important." - Beth Schendel
Solution 3: Increased transparency and trust with her clients.
Using Clockk, Beth reports an accurate overview to her clients.
She no longer has to stumble in the dark trying to figure out how much time recurring tasks require. This means that her biggest client knows what tasks take the most time in their business.
Beth can justify her timesheets and invoices and also maintain a positive business relationship.
"Now if she asks, I can give her a better picture of how much time each part of the business takes. I can mark things as this was working on a landing page or offer, this was customer service, this was the podcast. I started breaking it up more using Clockk." - Beth Schendel
Beth replaced constant monitoring of her time tracker with peace of mind and increased income.
At the end of each workday, all she does is place unassigned activities with the appropriate Client/Project and then lock her timesheet, all within 5 minutes.
Beth’s wins with Clockk.
- She makes more money because Clockk uncovers the little pockets of time that pile into huge chunks throughout the month.
- She grows her business by improving client transparency.
- She is panic-free when reacting to the demands of multitasking and task-switching.
- She gained freedom to respond in the moment to her kids without the fear of overbilling or underbilling.
What is Clockk?
Clockk is an AI-powered time tracking software for virtual assistants who want to track their hours with accuracy.
Virtual assistants can now charge better for their services, deftly navigate the demands of multitasking, and present themselves as smart and transparent professionals while responding to the demands of everyday life.
Clockk allows you to fill out your timesheets and send your invoice with confidence using a browser extension and a desktop app that captures everything you do.
The great thing about Clockk is that it pays for itself within the first month by fishing out the periods you failed to track because they seemed insignificant at first.
Clockk supports over 100 apps, including Kajabi, Canva, Chrome browser, Google Workspace, Squarespace, WordPress, and many others.
It’s a cost-effective option for multi-tasking virtual assistants who want to track their hours and increase profit.
Stop letting everyday interruptions stop you from billing accurately.