Best time tracking app for virtual assistants

Whether you’re just starting your side hustle as a virtual assistant, or have been in the field for some time, you need an efficient way to track the time you spend doing work for your clients.

From administrative tasks, to client invoicing, content creation, technical tasks, answering emails, and project management Your day gets busy, and the last thing you want to think about is how much time you spent on each project for each client. This is why we created Clockk - AI powered (automatic) time tracking.

Track your work automatically

No more start/stop timers. Work naturally while Clockk runs in the background automatically tracking your work.

Clockk integrates with all your admin tools, invoicing tools, project management tools, email, and calendar. Find the apps you used, websites you visited, your email, and calendar grouped by project/client in Clockk’s Activity view.

  • Google Docs
  • Google Sheets
  • Trello
  • Asana
  • Freshbooks
  • Quickbooks
  • Twitter
  • LinkedIn
  • Facebook
  • Mailchimp
  • Canva
  • Slack
  • Zoom
  • ... and more!

*Everything tracked is private for your eyes only

Clockk activity view
Clockk Activity View

How virtual assistants use Clockk

Beth Schendel is a virtual assistant who uses Clockk to track her time. She spends her day doing technical tasks for one client - updating the website and uploading and editing videos. She does administrative work for another client - going through her emails and making sure the client sees important ones. She does email marketing for another client - sending out emails and making sure they go to the right people.

Before Beth used Clockk, she used a start/stop timer to track her time. She would frequently forget to start or stop the timer when switching tasks which gave her inaccurate data.

“Clockk has helped me the most with billing accurately, because when I would start and stop time, I forget. Sometimes I would go do something else and didn’t start the timer. Being able to track websites has helped me to bill more accurately, too. When billing hourly, that's important.” - Beth Schendel

Clockk has helped Beth

  1. Bill accurately
  2. Not have to think about starting a timer
  3. Capture all those little pockets of time

View work organized by project/client

Beth spends a lot of her day in different Google Chrome profiles for different clients. Clockk automatically recognizes which Google Chrome profile belongs to each client and assigns her work accordingly. When Beth logs into Clockk, she finds her work organized by client/project in the Activity view. At the bottom of the project column, she can find the total amount of time spent on each client for that day.

Clockk block details
Clockk block details

Easily assign new work

When Beth is working on a new project, her work shows up in the unassigned column in Clockk’s Activity view. Beth can easily assign that work to a project/client by clicking on a block of time, then clicking assign, and then + new project. Beth typically logs into Clockk once a day to assign work from the unassigned column.

Clockk assign to project
Clockk Assign to project


Some of Beth's clients want to have a general idea of how long certain projects take in their business. When Beth wants to give clients this information, or send an invoice, she can view total tracked time in the reports section. She can filter these reports by any combination of day, client, and project.

Clockk reports
Clockk reports

Clockk has helped many virtual assistants bill accurately, not have to think about starting a timer, and capture every little pocket of time.


Why virtual assistants love Clockk

“Not having to click start stop on a Timer and getting all those little pockets of time recorded is huge. Sometimes when you sit down and you're like, Oh, I'm going to do something quick. And then it leads into something else and you didn't start the Timer. Then you're like, Oh, no, I just worked for half an hour and I didn't clock it.” - Beth Schendel

“Now I am free to switch between client projects when required, confidently in the knowledge that Clockk will have me covered. Clockk has truly made time tracking effortless, allowing me to focus on what matters most - deliver quality work for our clients.” -Richard Harvey

“Clockk is a brilliant piece of software. The interface is clean and simple. Being able to automatically track the time I spend on different websites for different clients is unbelievably helpful.” -Cory Devine


Ready to save time and find unbilled hours? Get Started