Automatic time tracking for virtual assistants

Whether you’re just starting your side hustle as a virtual assistant, or have been in the field for some time, you know how challenging it can be to track how long you spend on client projects.

You spend your day jumping from project to project and forget to record your time.

You spend time sorting through your emails, calendars, and to-do lists to figure out how much time you spent on each project.

You’re not confident that you are billing for all your time and let revenue slip through the cracks.

Learn how Clockk helps virtual assistants track their time while embracing the way you work.

"Sometimes I would go do something else and didn’t start the timer. Then you're like, Oh, no, I just worked for half an hour and I didn't clock it.”

Having to remember to start and stop a timer EVERY time you switch between projects is inefficient and easy to forget. It’s nearly impossible to capture all your hours accurately, which means you’re likely not billing for all the time you’ve worked.

Clockk is a game-changer for virtual assistants who thrive in a dynamic, multitasking work environment. With Clockk, there's no need to remember to start or stop timers, allowing you to embrace your natural workflow.

Clockk is an AI-powered time tracking app that runs in the background, automatically recording all your computer activity. Clockk allows you to seamlessly transition between different projects throughout the day, while still having a reliable record of your time spent on each one. Find the apps you used, websites you visited, your email, and calendar grouped by project/client in Clockk’s Activity view.

“Clockk has helped me the most with billing accurately, because when I would start and stop time, I forget. Sometimes I would go do something else and didn’t start the timer. Being able to track websites has helped me to bill more accurately, too. When billing hourly, that's important.” -Beth Schendel

Clockk activity view
Clockk Activity View

“It’s amazing how those "oh this will only take 5 minutes" tasks quickly add up throughout your day.”

How much money have you lost from inaccurate time tracking? Time adds up fast and failing to log those 5-minute tasks here and there could mean you’re losing out on billable hours.

With Clockk, you can feel confident that you’re getting paid for every minute of your work. Increase your profitability by uncovering and billing for time you previously forgot to record.

Clockk has unique technology that can differentiate different projects within the same app. Let’s say you’re working on multiple projects in Google Docs for different clients. Instead of giving you the total amount of time you spent in Google Docs, Clockk will break it down by project so you can accurately capture and bill for all the time you spent on each client.

“Clockk literally paid for itself in the first month that I purchased it because of all the extra time I was able to bill for clients when I wasn't realizing I was spending three minutes here and four minutes there. That stuff adds up. Each month is different for me but I would have to estimate that I'm billing probably 25 % to 50 % more per month than I typically would have otherwise.” -Richard Zimbalist

Twitter profiles
Twitter profiles

“Personally, I often find that tracking and capturing what you are working on takes longer and is a bigger hassle to do than doing the actual project work.”

The last thing you want to think about after a busy day is how long you spent on each project. Sorting through your emails, calendars, and to-do lists to figure out how much time you spent on each project is time-consuming, stressful, and prone to mistakes.

With Clockk, you can use the Assign Always feature to automatically assign your work to projects. If you Assign Always, Clockk will automatically assign that same task to the designated project in the future, simplifying your workflow even further.

“Clockk takes away the guesswork of what you worked on today. Which app did you work on? Which website? Which page on the website? How many hours did you spend on a project?” -Felix Schulze

Clockk Assign Always
Clockk Assign Always

“Where is my day going? Wake up and then it's night time. Where did it go?”

Do you sit there at the end of a busy day a wonder where the heck the day went? You were so focused on your work that you have no clue how much time you spent on each project, making it extremely difficult to make informed business decisions.

With Clockk, you’ll get a clear picture of where you are spending your time. Create accurate proposals for your clients, determine when its time to adjust your rates, and adjust your workflow to be more efficient. Find your total tracked time in the reports section, where you can filter and sort the data by day, client, or project to get the exact information you need.

“With Clockk, I not only create more accurate proposals, I have also raised my hourly rate because I know I'm more efficient. So if I'm going to do things quickly, I don't want to lose money doing them, so I had to raise my rate.“ -Cecily Kellogg

Clockk Reports
Clockk Reports

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Why virtual assistants love Clockk

"I could end up working on several different client accounts within an hour. Clockk keeps tabs on what I do and is smart enough to identify what files, URLs, and slack channels belong to each client." -Marcel Whelan

“Clockk is a brilliant piece of software. The interface is clean and simple. Being able to automatically track the time I spend on different projects for different clients is unbelievably helpful.” -Cory Devine

“The automatic time tracking is awesome, I move between many different projects throughout the day and not having to clock in and out is great.” -Beth Schendel

“Now I am free to switch between client projects when required, confidently in the knowledge that Clockk will have me covered. Clockk has truly made time tracking effortless, allowing me to focus on what matters most - deliver quality work for our clients.” -Richard Harvey

“This is the main thing. Clockk saves you money, tracks your time, and makes more revenue from every project you take. - Felix Schulze

“Before I realized it, I'm spending an hour and a half on this project, but I thought it was going to be a five, 10 minute thing. So Clockk was really able to help me gather that information and the actual data for how long I'm working with people so I can bill them at an appropriate time.” -Richard Zimbalist

“I pay for Clockk out of pocket myself because it just makes my life easier and makes it less stressful to do the thing I hate the most, which is tracking my time. I try to be taking the time to do the work than taking the time to tell people the work that I did.” -Luke Thorson

“I have worked with tracking apps before, but they have never been as accurate, as I always forgot to press the start button or forgot to turn it off.” -Danielle Kleingeld

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