Clockify and Harvest are both time tracking apps for freelancers, agencies and consultancies. They are used to track how much time is spent on projects.
With Harvest, you track your time manually by starting and stopping a timer and then assigning that time to a project/client.
With Clockify, you can track your time with a start/stop timer or have the option of using the auto-tracking feature.
We will explore the benefits and features of Clockify and Harvest and learn how they help you with accurately billing for your time.
Clockify Vs Harvest
Clockify has a free plan and 4 paid plans you can upgrade to for extra features.
Basic: Administration - $3.99/month billed annually. $4.99/month billed monthly.
Standard: Timesheets and billing - $5.49/month billed annually. $6.99/month billed monthly.
Pro: Productivity and profit - $7.99/month billed annually. $9.99/month billed monthly
Enterprise: Control & security - $11.99/month billed annually. $14.99/month billed monthly.
Clockify offers a 7 day free trial period on the Pro plan.
Harvest has two available plans.
Free - 1 seat, two projects
Pro - $10.80/month on annual subscription - Unlimited seats, unlimited projects
Clockify has two different ways you can track time.
- Pressing start and stop on a timer.
You can access the timer from the top right corner of the “Time Tracker” tab in the web app. Hit the start button and fill in the description of what you are working on and choose a project. You can also start and stop the timer from the desktop app.
If you forget to start the timer you can manually add in time with the manual mode. To access the manual mode click the 3 dots beside the timer, then manual mode.
If you left your timer running, Clockify will send you an email reminder so you can stop the timer.
To access the Auto-tracker you need to download the desktop app to your computer. Hit the “recording” button on the top left corner of the menu to start automatically recording your computer activity. Your work will show up in a list saying what app you used, the window title, URL, and duration.
Harvest is a manual time tracking app. Users are required to start and stop a timer to record their time, while they work and switch between tasks.
To start tracking time in Harvest, click the green + button on the left hand side of the window that says track time. Then choose the project that it’s for and the timer will start.
When you are done tracking time, hit the stop button on the right hand side of the window. If you want to track time again for the same project you can hit start on that time entry to restart the timer. You can also edit and add notes to your time entries.
With Clockify you can view your time entries two different ways: the Time tracker view and Calendar view. The Time tracker view shows your tracked activities in a list. The Calendar view shows your activities in a calendar by the week or day.
Harvest shows your time entries in a list that you can view by the day or week.
The Day view shows you every project you worked on that day and for how long. From the Day view you can start the timer and edit and add notes to your time entries. This view is useful for tracking your time as you work.
The Week view shows you a list of every project you worked on that week and how much time was spent on each project each day. From the Week view you can manually add in time entries and make any edits to time entries. This view is useful for adding in a lot of time at once without needing to click through to individual days.
In Clockify, you can view reports by billability and by project. Filter reports by team, project, client, task, tag, status, and description. You can also view team members reports.
Harvest reports gives you insight into the hours spent on each project and allows you to understand total costs, profitability and the time specific tasks take to complete.
- View detailed reports of hours spent per week, project progress, and your remaining project budget.
- See the percentage of your time spent on non billable and billable projects and the amount to be invoiced.
In Clockify you can create invoices to send to clients. View invoices that are sent, paid, and overdue.
With Harvest, you can easily transform timesheets and expenses into invoices. You have the convenience of sending invoices through email or exporting them as PDF and HTML files. You can also accept payments from clients and see an overview of open and paid invoices. To ensure prompt payments, you can set up automated reminders, sparing your clients from any potential forgetfulness.
In Clockify you can view and edit your timesheets from the “Timesheet” tab. When your timesheets are done you can press submit for approval. You can also submit your timesheets from the Time tracker tab. In the Approvals tab you can see the pending timesheets and approve them.
In Harvest, you can submit your timesheets by clicking “submit week for approval.” You can view all your approved timesheets under the “approved” tab. You can also remind team members to submit their timesheets under the “unsubmitted” tab by sending them an email reminder. You can also set up automatic reminders.
Clockk is an automatic time tracking app that runs in the background tracking what websites and apps you're using. Clockk has an Assign Always feature that automatically assigns the same task to the designated project in the future. You can view your work organized by project/client in Clockk’s Activity view.
The main difference between Clockk and other automatic time tracking apps is that Clockk has the ability to distinguish between different projects within the same app. Most other apps can’t distinguish between different documents or projects.
timeBro is also an automatic time tracking app. You can carry on with your work as usual while timeBro runs in the background recording the time you spend using different apps and websites.
The main difference between timeBro and Clockk is that timeBro does not automatically assign your work to projects. You have to manually review your tracked data day by day and assign each task to the corresponding project.
With timeBro you can view your tracked time in the left hand column of the interface. Your work will appear in 5 or 6 minute intervals (depending what you set it as) displaying the name of the app you spent the most time on during that interval. You can click on the block to get a breakdown of everything you did in that time interval.
ClockTrace is also an automatic time tracking app. ClockTrace is a long skinny window that you can keep open on the side of your screen as you work. It groups your projects under “billable,” “non-billable,” and “unclassified.” You can view your tracked time by day, week, month or year.
The unique thing about ClockTrace is how you assign work to projects. When you create projects you identify keywords that belong to that project. If you’re working on something that has the keyword in it (names of files, or apps you're using) ClockTrace will automatically assign it to that project.
You want to make sure each keyword is specific enough to the project it belongs to or some of your work might go to the wrong project. For example, if you use the same app for only one project you can use the name of that app as a keyword. If you use the same app for multiple projects, you should choose a different keyword, such as a the file name. If you’re working on something that doesn’t get assigned to a project, it will show up under “unclassified.” You can click on your tracked time in that category and easily assign it to a project.
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