Clockify and Toggl Track are both time tracking apps for freelancers, agencies and consultancies. They are used to track how much time is spent on projects.
With both Clockify and Toggl, you can track your time by pressing start and stop on a timer or with the auto-tracking feature.
We will explore the benefits and features of Clockify and Toggl Track and learn how they help you with accurately billing for your time.
Clockify Vs Toggl Track
Clockify has a free plan and 4 paid plans you can upgrade to for extra features.
Basic: Administration - $3.99/month billed annually. $4.99/month billed monthly.
Standard: Timesheets and billing - $5.49/month billed annually. $6.99/month billed monthly.
Pro: Productivity and profit - $7.99/month billed annually. $9.99/month billed monthly
Enterprise: Control & security - $11.99/month billed annually. $14.99/month billed monthly.
Clockify offers a 7 day free trial period on the Pro plan.
Toggl Track has 4 available plans.
Free - Great for freelancers or small businesses of up to 5 people. It has basic features such as unlimited time tracking, unlimited projects and clients, report analytics, idle detection, Pomodoro timer, and others.
Starter - Great for small teams. It has additional features such as billable rates, time estimates on projects, and tasks (sub-projects).
Premium - For multiple teams. It has features such as time tracking reminders, time audits, Insights, and project forecasts and analysis.
Enterprise - For large complex organizations. It has options such as expert training and assistance and priority support.
Clockify has two different ways you can track time.
- Pressing start and stop on a timer.
You can access the timer from the top right corner of the “Time Tracker” tab in the web app. Hit the start button and fill in the description of what you are working on and choose a project. You can also start and stop the timer from the desktop app.
If you forget to start the timer you can manually add in time with the manual mode. To access the manual mode click the 3 dots beside the timer, then manual mode.
If you left your timer running, Clockify will send you an email reminder so you can stop the timer.
To access the Auto-tracker you need to download the desktop app to your computer. Hit the “recording” button on the top left corner of the menu to start automatically recording your computer activity. Your work will show up in a list saying what app you used, the window title, URL, and duration.
Toggl Track also gives you the option to track time with a start/stop timer, or automatically.
- Stat/stop timer.
Start the timer by hitting the pink play button at the top right corner of the web app or hitting N on your keyboard. You can also start the timer by typing in a description where it says “what are you working on?”.
Stop the timer by hitting the orange stop button or S on your keyboard. Before you stop the timer make sure you fill in the description, project, tag, etc. If you left your timer running, Toggl will send you an email reminder.
Toggl Track does have some automatic time tracking features within the desktop app that requires a bit of setup. To use the auto-tracker feature you need to trigger it by setting up keywords. These keywords allow you to receive time tracking notifications or automatically start tracking when you open an app that matches the keyword set. You can adjust these triggers under the "Autotracker" tab.
The big difference between Clockify and Toggl Track's auto-tracking feature is that Toggl requires set up keywords in advance before you start tracking time. With Clockify, once you download the app you can start working and then assign your work to projects afterwards.
With Clockify you can view your time entries two different ways: the Time tracker view and Calendar view. The Time tracker view shows your tracked activities in a list. The Calendar view shows your activities in a calendar by the week or day.
With Toggl Track you can also view your time entries as a list or in the Calendar view. The Calendar view shows your work in blocks with the time of day on the left hand side. The calendar view is helpful if you need to know the time of day that you were working on your projects.
You can easily add time by clicking and dragging on the calendar. You can add in the specific start and stop time or add in the total length of time.
In Clockify, you can view reports by billability and by project. Filter reports by team, project, client, task, tag, status, and description. You can also view team members reports.
With Toggl Track you can view total tracked time and get a detailed view of each individual time entry. Filter reports by date, client, project, tag, description, billable or non billable, task, and team.
- Export reports so you can easily share with clients.
- Set hourly rates for your projects and Toggl will calculate everything.
- Set time estimates on projects to see how actual work compares.
In Clockify you can create invoices to send to clients. View invoices that are sent, paid, and overdue.
Toggl Track offers a PDF invoice template that you can easily download and fill out. However, you can't automatically send an invoice via email.
Clockify has additional features in the paid plans such as project management, activity tracking, expenses, and time off requests.
Project management: Schedule projects to team members in the “Schedule” tab. You can assign a time period and how many hours per day for each project. You can also add milestones to your assigned projects.
Activity tracking: You can download a desktop app that takes screenshots every 5 minutes while the timer is running. Enable screenshot tracking in Clockify under Settings. There is also GPS tracking so you can see your location and your team members.
Expenses: You can create and add expenses and attach receipts.
Time off requests: Create a policy where employees can request time off.
Teams: Both Clockify and Toggl Track offer team collaboration. Both have team-wide reporting and synchronized projects.
Clockk is an automatic time tracking app that runs in the background tracking what websites and apps you're using. Clockk has an Assign Always feature that automatically assigns the same task to the designated project in the future. You can view your work organized by project/client in Clockk’s Activity view.
The main difference between Clockk and other automatic time tracking apps is that Clockk has the ability to distinguish between different projects within the same app. Most other apps can’t distinguish between different documents or projects.
timeBro is also an automatic time tracking app. You can carry on with your work as usual while timeBro runs in the background recording the time you spend using different apps and websites.
The main difference between timeBro and Clockk is that timeBro does not automatically assign your work to projects. You have to manually review your tracked data day by day and assign each task to the corresponding project.
With timeBro you can view your tracked time in the left hand column of the interface. Your work will appear in 5 or 6 minute intervals (depending what you set it as) displaying the name of the app you spent the most time on during that interval. You can click on the block to get a breakdown of everything you did in that time interval.
ClockTrace is also an automatic time tracking app. ClockTrace is a long skinny window that you can keep open on the side of your screen as you work. It groups your projects under “billable,” “non-billable,” and “unclassified.” You can view your tracked time by day, week, month or year.
The unique thing about ClockTrace is how you assign work to projects. When you create projects you identify keywords that belong to that project. If you’re working on something that has the keyword in it (names of files, or apps you're using) ClockTrace will automatically assign it to that project.
You want to make sure each keyword is specific enough to the project it belongs to or some of your work might go to the wrong project. For example, if you use the same app for only one project you can use the name of that app as a keyword. If you use the same app for multiple projects, you should choose a different keyword, such as a the file name. If you’re working on something that doesn’t get assigned to a project, it will show up under “unclassified.” You can click on your tracked time in that category and easily assign it to a project.
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